Careers
Join our growing company
Gen² is looking to expand its talented team of property professionals. If you are someone who shares our commitment to improving public services and is able bring skill and commercial awareness to the company, we'd love to hear from you.
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Property Expenditure Assistant
DownloadPurpose of the job
This role is to work with the Property Expenditure Lead in all aspects of financial management relating to expenditure. Including, assisting in the preparation of budgets, reports, forecasts, orders, invoices, receipts and reconciliations and also liaising with key internal and external stakeholders.
Main duties & responsibilities
- Assist in maintaining and monitoring financial records in relation to expenditure, including processing invoices and payments. Investigate and resolve anomalies such that financial information is up to date and robust.
- Be the day to day operator for the Oracle ordering system in order to procure goods and services consistently, effectively and efficiently. Be the day to day operator of key systems and processes such as Property and Financial Data Management systems (and also bespoke spreadsheets, records and trackers ) such that the commissioning of work, receipting of work and payment of invoices is carried out consistently, effectively and efficiently.
- Update, modify and retrieve data on both manual and computerised systems, preparing standard and non-standard reports, cross checking data held on different systems to ensure accuracy and developing new systems to meet information needs in order to provide accurate and reliable information, on which management decisions can be made.
- Provide comprehensive and up to date supporting financial information to the Property Expenditure Lead to allow them to discharge their duties effectively – this will include information relating to preparation of financial strategy, budgets, forecasting, reporting, invoicing, spend analysis, payments and confirmation of goods / service received and reconciliation.
- Use initiative to resolve issues with suppliers and invoices. Establish good relationships with colleagues, financial support functions and suppliers internally and externally.
- Facilitate timely and accurate reporting of input data from the wider team – including utilizing project management tools where appropriate to track and chase outstanding actions. Working with Project Managers, Estates and FM Technical experts to resolve issues and support them to manage budgets.
- Assist with the training and supervision of any staff involved in the expenditure of the Property business, in order to promote consistent levels of quality, efficiency and timeliness of this function. Manage workloads using efficient systems and processes to ensure workflow within the team.
- Assist the Property Expenditure Lead with the adherence to all relevant legal and fiscal requirements in relation to financial management, including preparation for audits.