Join our growing company
Gen² is looking to expand its talented team of property professionals. If you are someone who shares our commitment to improving public services and is able bring skill and commercial awareness to the company, we'd love to hear from you.
Property Expenditure Support
DownloadPurpose of the job
The post-holder will assist the Property Expenditure Lead in comprehensive financial support relating to expenditure. This will include assisting in the preparation of budgets, forecasts, orders, invoices, receipts and reconciliations, and also liaising with key internal and external stakeholders.
Main duties & responsibilities
1. Assist in maintaining and monitoring financial records in relation to expenditure, including processing invoices and payments and resolving anomalies such that financial information is up-to-date and robust.
2. Be the da- to-day operator for iProc in order to procure goods and services consistently, effectively and efficiently. Be the day-to-day operator of key systems and processes such as Property and Financial Data Management systems (and also bespoke spreadsheets, records and trackers) such that the commissioning of work, receipting of work and payment of invoices is carried out consistently, effectively and efficiently.
3. Update, modify and retrieve data on both manual and computerised systems, cross-checking data held on different systems to ensure accuracy, and contributing to the development of new systems to meet information needs in order to provide accurate and reliable information, on which management decisions can be made.
4. Provide up-to-date financial information to the Property Expenditure Lead to allow them to discharge their duties effectively – this will include information relating to budgets, forecasting, invoicing, payments and confirmation of goods/ services received and reconciliation.
5. Use initiative to resolve issues with suppliers and invoices. Establish good relationships with colleagues, financial support functions and suppliers internally and externally.
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6. Work with Project Managers, Estates and FM Technical experts to resolve issues and support them to manage budgets.
7. Assist the Property Expenditure Lead with the adherence to all relevant legal and fiscal requirements in relation to financial management, including preparation for audits.