Join our growing company

Business Support

We're looking for someone to provide the kind admin support that means we always meet our clients needs.

Main duties & responsibilities

1. Provide a comprehensive administrative support to a group of managers/team, including diary and time management, allocating work to other support staff where appropriate, reviewing all correspondence and tracking replies within the appropriate timescales where necessary, formal minute taking and note of meetings in order to enable the manager/team to discharge their duties effectively.

2. Plan, organise and co-ordinate internal and external meetings, including large gatherings such as seminars involving external agencies and speakers, preparing itineraries and undertaking research where required, ensuring that the whole process runs smoothly and that every administrative aspect is covered. Book conference facilities, off site accommodation, travel and personal arrangements.

3. Devise and oversee a range of administrative tracking systems, including monitoring all initiatives and projects in which the manager is involved, correspondence, complaints and staff annual and sick leave, to ensure that progress is maintained on behalf of the line manager where possible and that all relevant action is taken as necessary. Oversee the administration of financial systems relating to expenditure and income, e.g. processing invoices, monitoring expenditure and processing changes, in accordance with financial regulations and directorate procedures.

4. Oversee the development and review of all office systems, including maintaining websites, the database and filing systems, both computerised and manual, tracking key documents, to ensure that files are constantly updated and that systems are adapted to improve effectiveness in line with the County's Record Retention Policy, data protection and freedom of information protocols.

5. Assisting and supporting the manager/ team in project work and undertaking ad hoc projects under the direction of the manager/ team manager as directed.

6. Research, co-ordinate and analyse data, chasing individual responses from senior managers relating to specific issues on behalf of the line manager, to ensure that any reports to management teams and clients are prepared and submitted within agreed timescales.

7. Act as first point of contact and take appropriate action in relation to queries from clients and others to ensure that these queries are dealt with effectively and in a professional manner.

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You must be eligble to work in the UK to apply as we are unable to sponsor foreign workers.